COVID-19 Vaccination or Exemption Declaration Form for RIW cardholders


This article provides information for cardholders regarding the COVID-19 Vaccination or Exemption Declaration Form for RIW cardholders.

 

This instruction applies to: 

  • RIW Cardholders


At some worksites, a cardholder's COVID-19 immunisation status can be managed as an employer-based competency using the RIW System, ensuring compliance to state and/or federal health directives.  This means that immunisation status is captured as a site requirement, so if a cardholder attends site without having met site requirements, they can be denied access to site.


To meet the site requirements, cardholders, where directed, must fill in a COVID-19 Vaccination or Exemption Declaration Form and provide supporting documentation, such as immunisation or exemption records, for confirmation by the worksite’s Verification Officer. This is to ensure that no sensitive medical data is held as evidence for the employer-based competency in accordance with the RIW Privacy Policy. 


Step 1

Download and print the COVID-19 Vaccination or Exemption Declaration Form at the end of this article.


Step 2

Read the form carefully and fill out the requested details.  Provide the form to the worksite Verification Officer, along with supporting documentation, such as immunisation or exemption records.


Step 3

The signed declaration is uploaded to the RIW System by the Verification Officer or worksite RIW Employer Administrator. 




NOTE: Only COVID-19 Vaccination or Exemption Declaration Forms will be provided as evidence against the employer-based competency in the RIW System. Medical records will not be retained.


RIW Knowledge Centre Article Link:

https://support.riw.net.au/support/solutions/articles/51000235592



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How to create a COVID-19 immunisation status as an employer-based competency


This article details how Premium Functionality Employers can use employer-based competencies to demonstrate COVID-19 immunisation status for RIW cardholders. 

This instruction applies to the following RIW System User Roles:

  • Employer Administrator (Premium Functionality Employer)
  • Employer Administrator (Premium Functionality Employer) - No Payment
  • Advanced Project Administrator
  • Project Administrator
  • Site Administrator


Premium Functionality Employers can create new employer-based competencies in the RIW System for recording the COVID-19 immunisation status for RIW cardholders. Health directives can be different in each state, so it is the responsibility of the worksite to ensure they are granting access in accordance with relevant state requirements.


Premium Functionality Employers are permitted to create new employer-based competencies to record RIW cardholder immunisation or exemption status, as long as the competencies conform to the following rules:

  • Employer-based competencies must conform to a naming convention which contains the abbreviation of the company, for example, JH – COVID19 – 1st Vaccination, JH – COVID19 – 2nd Vaccination, JH – COVID19 – Medical Exempt.
  • RIW cardholder immunisation or exemption records must NOT be stored as evidence for the competency. Instead, a signed and verified COVID-19 Vaccination or Exemption Declaration Form can be uploaded as evidence for the employer-based competency.
  • The Verification Officer must sight the physical or digital immunisation or exemption certificate and confirm that it matches the name of the RIW cardholder exactly.
  • The award date for the competency must be the date the RIW cardholder was immunised or exempted.
  • Premium Functionality Employers are obligated to perform checks on all staff members performing upload or competency verification to ensure compliance with the above.
  • The RIW Service Desk will perform compliance spot checks on COVID employer-based competencies to ensure compliance to the above rules. If any non-compliant COVID employer-based competencies are detected, the competency owner will be notified, the competency and associated evidence removed from the RIW System, and any administration costs for removal will be passed on to the competency owner.


For more information, please refer to the following resources below:


NOTE: this interim process relates to rail or construction worksites that elect to use the RIW System to monitor COVID-19 immunisation status for RIW cardholders.


RIW Knowledge Centre Article Link:

https://support.riw.net.au/support/solutions/articles/51000235595



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Verifying COVID-19 immunisation status as a Verification Officer


This article provides guidance for designated COVID-19 Verification Officers to sight COVID-19 evidence presented by RIW cardholders. 


This instruction applies to designated Verification Officers who may also perform the following RIW System User Roles:

  • Employer Administrator (Premium Functionality Employer)
  • Employer Administrator (Premium Functionality Employer) - No Payment
  • Advanced Project Administrator
  • Project Administrator
  • Site Administrator

The Verification Officer is a worksite representative that is nominated to perform verification duties associated with confirming the COVID-19 immunisation, testing or exemption status nominated on a relevant state COVID-19 Vaccination or Exemption Declaration Form. 


The Verification Officer is required to co-sign the form after sighting the relevant evidence.


Important: Verification Officers must not store or retain the immunisation status provided by the RIW cardholder.


Once all parties have completed and signed the COVID-19 Declaration Form, the form should be uploaded as evidence against the COVID-19 employer-based competency in accordance with worksite procedures.  


If you have any questions regarding the verification of COVID-19 evidence, please reach out to your worksite COVID-19 Marshal for further advice. 


RIW Knowledge Centre Article Link:

https://support.riw.net.au/support/solutions/articles/51000235596



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