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How does a Premium Functionality Employer create or edit an employer based competency?
This article details how a Premium Functionality Employer can create of edit an employer based competency in the RIW System.
Step 1: Log in to the RIW System
Go to https://app.riw.net.au and login using your credentials.
Step 2: Employer Competencies
Click on Employer Competencies under the Premium Features on the main dashboard.
Step 3: Add Employer Competency
On the Employer Competencies screen, click on the Add button.
Step 4: Manage Competencies
Populate the fields to create a new employer competency, noting that a red asterisk (*) denotes a mandatory field. Read on for some further guidance about filling in the details before clicking save to complete.
The employer competency name should include the company name as an identifier. For example, RIWCompany01 wants to create an induction competency and may choose to set the name as RIWCompany01 – Induction.
As well as giving the competency a name, a unique code must also be assigned to each individual competency created to support the simple management of employer’s competencies. This can consist of letters and/or numbers, e.g. RIW01-Comp1.
Notes may also be added in the text box if required.
Next, select the Category that the competency will be associated with from the drop down list.
If the competency requires a cardholder to hold a specific medical level before it can be validated, select the appropriate medical level from the drop down list.
To make the competency awardable to cardholders, the Is Awardable checkbox must be ticked; otherwise the competency will not be available for selection when an Employer Administrator is awarding competencies. In the Start Date Awardable field, add the date from which the competency can be awarded. The End Date Awardable can also be added, but it is not mandatory.
If the Always Award New checkbox is ticked and the competency has previously been awarded to the cardholder, when it is awarded again (re-certification) it will override the older instance with the most up-to-date expiry date rather than creating a new instance of the competency. If this box is left un-ticked, when it is awarded, the older instance will not be over-ridden but instead will be added as a separate record of the competency award.
Note: competencies can only have their expiry dates extended by re-certification if they are still current at the point the new competency is awarded. If the competency has already expired, it will be awarded as a new instance.
Should evidence be required to validate the competency, tick the Evidence Required checkbox?
The Expiry field defines the rules under which the competency expires. It can be set to:
- Does not expire;
- Expire after set period (if selected, new fields/values can be defined – see below);
- Specify expiry date when awarding the competency – the expiry date must be added manually at the point of award.
If the competency is set to Expire after set period, new fields will be displayed:
The Validity Period Unit allows the setting of the validity period in days or months. For example, if the competency has a validity of 2 weeks or 14 days, then select Days as the validity period unit and enter 14 in the Validity Period.
Should an assessment be required to validate the competency, tick the Assessment Required checkbox.
Finally, choose who can assign the competency to the cardholder noting one of the following options:
- All permitted user roles EXCLUDING Training Providers;
- All permitted user roles INCLUDING only Nominated Training Providers;
- Nominated Training Providers only.
Save the new competency record when the definition is complete. It will now be available to award, but only to cardholders employed by or associated with the company.
Note: Ensure the competency is defined correctly before making it awardable. Once the competency has been awarded to one or more individuals, the competency definition is partially locked so that only certain fields can be updated.
Competencies can only be deleted up to the point that they have been awarded to a cardholder.
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