How does a cardholder accept the Permission Access Agreement?

An RIW cardholder’s participation in the RIW program is governed by the Permission Access Agreement (PAA)

Please read the PAA carefully as it contains important details about how the RIW program works, including how a cardholder's details and/or information may be collected, stored, used, disclosed, and/or destructed for the purposes of the RIW Program, as well as a cardholder's responsibility as a participant in the RIW Program.

Cardholders will be prompted to confirm their agreement to the PAA when they first accept an employment request in the myRIW system.  If the Permission Access Agreement is rejected, then the cardholder's profile will be immediately deleted from the RIW System. Cardholders should check with their employers before rejecting the PAA.

To accept the PAA, cardholders must create a myRIW profile as detailed below.

This instruction applies to the following RIW System User Roles: 

  • myRIW User (i.e. RIW cardholder)

Step 1: Log in to myRIW 

Go to the myRIW login page at You can also access this page from the top right-hand corner of the RIW website at where it says LOGIN. Choose myRIW Login.

To create your profile, click on the Create Account button.

Step 2: Register an account

Complete the requested information, which is RIW number, first name, surname and date of birth. Make sure the details are entered correctly as they are matched to the details recorded on the RIW database. The match has to be exact to grant access. Click the Submit button when done.

Step 3:  Set password

Provided the details entered on the previous page match the record on the RIW System, you will be able to set and confirm a password to access myRIW.

NOTE: If the system doesn’t find a corresponding record, try entering details again. If the system still doesn’t find a matching record, please contact your Employer to confirm the identifying details recorded in the RIW System.

Step 4: Review Permission Access Agreement

The first time a cardholder logs into myRIW they will be presented with the Permission Access Agreement.  This document explains how information about Rail Industry Workers may be collected, stored, and used for the purposes of the RIW Program.

Indicating your acceptance to these terms is a condition of your participation in the RIW Program - you can do this by clicking on the Accept button.

Step 5: Reject Permission Access Agreement

If the Permission Access Agreement is rejected, the cardholder will be unable to access or use their RIW profile, which means they will be unable to work on the rail network. Please contact your Employer before refusing to discuss your options, as clicking Reject means your profile will be automatically deleted.

Step 6: Access myRIW

Once the Permission Access Agreement is accepted, login to the system with your credentials and password. The myRIW dashboard will display.

By clicking on View My Profile,  the cardholder has visibility of their profile, current job roles and competencies. The cardholder is also able to view their medical and drug and alcohol results from this tab. 


By using the Report Corrections form, the cardholder is able to alert their employer of any changes to their personal details, and also request these to be updated within the system.


Cardholders are able to accept and reject employment and association requests from potential employers or associated employers. This can be done by clicking the Employers and Associations link and accepting the request. 

RIW Knowledge Centre Article Link:

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